Procurement intelligence · Golf & Hospitality

Your suppliers
are watching.
So are we.

ShepherdSignals monitors every invoice you receive, flags price increases in your weekly digest, and finds verified cheaper alternatives — every alert delivered to your inbox, every invoice and vendor organized in your private client portal.

Start monitoring

Every invoice watched. Every overcharge caught. Every dollar counts.

The hidden drain

Your suppliers raise prices quietly. You approve invoices on autopilot.

The average golf club and hospitality operation has 40–60 vendor relationships. Suppliers raise prices gradually, knowing that busy GMs sign off without scrutiny. By the time it shows on the P&L, you've already overpaid for months.

At our first client, we found 78 separate price increases in six months. None had triggered an internal review. None.

Golf club operations manager reviewing invoices

78 Price increases detected in 6 months at a single golf club — all missed internally

$50K Average annual overspend from price creep at a mid-size hospitality operation

0 Number of those 78 increases that had triggered an internal review before we found them

Golf club general manager reviewing supplier invoices at his desk

Sysco Canada

Invoice #7912 · Mar 2025

3 increases

Chicken Breast 10kg$3.79/kg

Beef Striploin 8kg$24.20/kg

Salmon Fillet 5kg$18.90/kg

Butter Unsalted 25kg$4.15/kg

How it works

Set it up in 15 minutes.
Let it run forever.

Three steps. No workflow changes. No IT involvement. Your invoices, alerts, and vendor options — all in one place.

Forward your invoices

Set up one email forwarding rule in your inbox. Every invoice your business receives automatically routes to your private ShepherdSignals address.

15 minutes total

We read every line item

The moment an invoice arrives, our system extracts every line item and compares it against your historical baselines, verified price lists, and live market data.

AI-powered analysis

Alerts in your inbox. Everything in your portal.

Price increase detected? It's flagged in your weekly digest — exact item, old and new price, annual dollar impact, and the cheapest verified alternative. Every alert, invoice, and vendor contact is also logged in your private client portal for full history and tracking.

With verified alternatives

Integrations

Connects to the tools you already run

Link your accounting software once and invoices flow in automatically. Every line item is cross-referenced against live market data before your morning brief arrives.

QuickBooks Online

Syncs purchase orders and vendor bills. Overcharge flags appear directly in your GL workflow.

Xero

Live invoice sync with overcharge notes pushed back into Xero so your bookkeeper sees them without leaving their workflow.

Jonas Club Software

Native integration for private clubs. Reads purchase orders and pushes procurement flags into your club management system.

NetSuite

REST integration for enterprise clubs on NetSuite. Vendor spend flows in; verified savings opportunities flow out.

Market intelligence

Every alert is backed by live market data

ShepherdSignals monitors distributor pricing indexes, commodity futures, AAFC weekly produce data, and BCLDB monthly wholesale lists in real time. so your weekly digest reflects what the market is actually charging, not last quarter's benchmark.

What you receive

Alerts in your inbox. Everything organized in your portal.

Within 24 hours of an invoice arriving, an alert hits your inbox with the item, the increase, the annual cost, and a verified alternative. Every alert is also saved to your client portal — full history, all vendors, total savings tracked over time.

Vendor name, item, invoice number — full traceability

Old price vs. new price with exact percentage increase

Projected annual dollar impact on your business

Cheapest verified alternative — source, price, contact

Confidence level on every alternative recommendation

Mail — gm@canyoncreekgolf.ca

alerts@shepherdsignals.com

3 price increases detected · Canyon Creek · May 23

3 alerts

Chicken Breast (10 kg case)

Sysco Canada · Invoice #8841

+18.4% · $3.20 → $3.79/kg

GFS verified $3.10/kg · Save $1,260/yr

BCLDB confirmed · Updated May 2025

House Cabernet Sauvignon 750ml

Sysco Canada · Invoice #8841

+7.1% · $12.40 → $13.28

BCLDB wholesale $11.95 · Save $396/yr

BCLDB verified · May price list

Commercial Linen — weekly

Alsco Kelowna · Invoice #2204

+11.2% · $420 → $467/week

Cintas on-file $398/wk · Save $3,588/yr

Quote on file · Renewal clause: 30 days

$48,420

Found at first client · 6 months

Full coverage

Every category. Every vendor. Every invoice.

Complete procurement monitoring built specifically for golf clubs and hospitality operations.

Food & Beverage

Sysco, GFS, and local suppliers — every line item benchmarked against live market rates and AAFC weekly commodity data.

Alcohol & Liquor

Benchmarked against the BCLDB monthly wholesale price list — the only verified authoritative source for BC liquor pricing.

Linen & Janitorial

Alsco, Cintas, cleaning supplies — with contract renewal clause monitoring so you can switch before being auto-renewed.

Greenskeeping

Chemical and equipment benchmarking using NGCOA Canada and ClubProcure GPO contracted rate data.

Utilities & Waste

BC Hydro, FortisBC, GFL, and Waste Connections — anomaly detection on service fees and waste pickup rates.

Daily 6am Brief

Every morning: weather and projected covers, staffing recommendation, overnight alerts, weekly spend snapshot, and one priority action.

Pricing

Priced against what you save,
not what we cost.

The average client recovers our annual fee in the first alert we send.

Monthly

Maximum flexibility. Cancel any time.

$649 /month

Billed monthly

All vendor categories monitored

24-hour price increase alerts

Daily 6am intelligence brief

Verified alternative sourcing

Private client portal — invoices, alerts, vendors

Onboarding audit included

Get started

Built by someone
who's seen the problem first hand.

I'm Shepherd Sargent — 17 years old, from Kelowna, BC. I built ShepherdSignals while working in the golf industry, sitting inside the operations, seeing the invoices, and watching savings quietly disappear every month.

When a supplier bumped a line item by 8%, no alarm went off. When a chemical contract auto-renewed at 12% higher, nobody flagged it. That frustration built this system — solo, from scratch, before finishing high school.

$48,420

Found at first client in one audit

Price increases caught, all missed internally

Years old. Built entirely solo.

Shepherd Sargent

Founder, ShepherdSignals

Kelowna, BC · Canada

"I built this because the problem was real. The savings were real. And nobody was watching."

Your suppliersare watching.So are we.

Your suppliers raise prices quietly. You approve invoices on autopilot.

Set it up in 15 minutes.Let it run forever.

Connects to the tools you already run

Alerts in your inbox. Everything organized in your portal.

Every category. Every vendor. Every invoice.

Priced against what you save,not what we cost.

Built by someonewho's seen the problem first hand.

Find out what you've been missing. It takes 15 minutes.

Start monitoring your invoices

Three steps. 15 minutes to set up. Runs forever.

Your suppliers
are watching.
So are we.

Set it up in 15 minutes.
Let it run forever.

Priced against what you save,
not what we cost.

Built by someone
who's seen the problem first hand.